PRIVACY NOTICE
Last updated November 15,
2023
This privacy notice
for Codicent Inside AB (" Company ,"
"we,"
"us,"
or "our"),
describes how and why we might collect, store, use, and/or share ("process") your
information when you use our services ("Services"), such as when you:
Questions or concerns? Reading this privacy notice will help you understand your
privacy rights and choices. If you do not agree with our policies and
practices, please do not use our Services. If you still have any questions or
concerns, please contact us at info@codicent.com.
SUMMARY OF KEY POINTS
This summary provides key points from our privacy notice, but you can find out more details about any of these topics by clicking the link following each key point or by using our table of contents below to find the section you are looking for.
What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with Codicent Inside AB and the Services, the choices you make, and the products and features you use.
Do we process any sensitive
personal information? We do not
process sensitive personal information.
Do you receive any
information from third parties? We do not receive any information from third parties.
How do you process my information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so.
In what situations and with which parties do we share personal information? We may share information in specific situations and with specific third parties.
How do we keep your information safe? We have organizational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.
What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information.
How do I exercise my rights? The easiest way to exercise your rights is by filling out
our data subject request form available here, or by contacting us. We will consider and act upon any request
in accordance with applicable data protection laws.
Want to learn more about what Codicent Inside AB does with any information we collect? See below.
TABLE OF CONTENTS
1. WHAT INFORMATION DO WE COLLECT?
2. HOW DO
WE PROCESS YOUR INFORMATION?
3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR PERSONAL
INFORMATION?
4. WHEN
AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?
5. HOW LONG DO WE KEEP YOUR INFORMATION?
6. HOW DO
WE KEEP YOUR INFORMATION SAFE?
7. WHAT ARE YOUR PRIVACY RIGHTS?
8. CONTROLS FOR
DO-NOT-TRACK FEATURES
9. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
10. DO WE MAKE UPDATES TO THIS NOTICE?
11. HOW
CAN YOU CONTACT US ABOUT THIS NOTICE?
12. HOW
CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
1. WHAT INFORMATION DO WE
COLLECT?
Personal information you
disclose to us
In Short: We collect personal information that you provide to us.
We collect personal information
that you voluntarily provide to us when you register on the Services, express
an interest in obtaining information about us or our products and Services,
when you participate in activities on the Services, or otherwise when you
contact us.
Personal Information
Provided by You. The
personal information that we collect depends on the context of your
interactions with us and the Services, the choices you make, and the products
and features you use. The personal information we collect may include the
following:
Sensitive Information. We do not process sensitive information.
All personal information that you
provide to us must be true, complete, and accurate, and you must notify us of
any changes to such personal information.
We value your insights and, as part of our commitment to continuously
improve our services, we may reach out to you to request feedback. By using our services, you agree to
potentially receive requests for feedback, which will help us understand your needs and preferences better.
Any personal information collected during this process will be handled in accordance with this Privacy
Policy.
Information automatically collected
In Short: Some information such as your Internet Protocol (IP) address
and/or browser and device characteristics is collected automatically when you
visit our Services.
We automatically collect certain
information when you visit, use, or navigate the Services. This information
does not reveal your specific identity (like your name or contact information)
but may include device and usage information, such as your IP address, browser
and device characteristics, operating system, language preferences, referring
URLs, device name, country, location, information about how and when you use
our Services, and other technical information. This information is primarily
needed to maintain the security and operation of our Services, and for our
internal analytics and reporting purposes.
2. HOW DO WE PROCESS YOUR
INFORMATION?
In Short: We process your information to provide, improve, and administer
our Services, communicate with you, for security and fraud prevention, and to
comply with law. We may also process your information for other purposes with
your consent.
We process your personal
information for a variety of reasons, depending on how you interact with our
Services, including:
3. WHAT LEGAL BASES DO WE RELY
ON TO PROCESS YOUR INFORMATION?
In Short: We only process your personal information when we believe it is
necessary and we have a valid legal reason (i.e., legal basis) to do so under
applicable law, like with your consent, to comply with laws, to provide you
with services to enter into or fulfill our contractual
obligations, to protect your rights, or to fulfill our legitimate business
interests.
If you are located in the EU or
UK, this section applies to you.
The General Data Protection
Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we
rely on in order to process your personal information.
As such, we may rely on the following legal bases to process your personal
information:
If you are located in Canada,
this section applies to you.
We may process your information if you have given us specific permission (i.e., express consent) to use your personal information for a specific purpose, or in situations where your permission can be inferred (i.e., implied consent). You can withdraw your consent at any time.
In some exceptional cases, we may
be legally permitted under applicable law to process your information without
your consent, including, for example:
4. WHEN AND WITH WHOM DO WE
SHARE YOUR PERSONAL INFORMATION?
In Short: We may share information in
specific situations described in this section and/or with the
following third parties.
We may need to share your
personal information in the following situations:
5. HOW LONG DO WE KEEP YOUR
INFORMATION?
In Short: We keep your information for as long as necessary to fulfill the
purposes outlined in this privacy notice unless otherwise required by law.
We will only keep your personal
information for as long as it is necessary for the purposes set out in this
privacy notice, unless a longer retention period is required or permitted by
law (such as tax, accounting, or other legal requirements). No purpose in this
notice will require us to keep your personal information for longer
than the period of time in which users have an
account with us.
When we have no ongoing
legitimate business need to process your personal information, we will either
delete or anonymize such information, or, if this is not possible (for example,
because your personal information has been stored in backup archives), then we
will securely store your personal information and isolate it from any further
processing until deletion is possible.
6. HOW DO WE KEEP YOUR
INFORMATION SAFE?
In Short: We aim to protect your personal information through a system of
organizational and technical security measures.
We have implemented appropriate
and reasonable technical and organizational security measures designed to
protect the security of any personal information we process. However, despite
our safeguards and efforts to secure your information, no electronic transmission
over the Internet or information storage technology can be guaranteed to be
100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or
other unauthorized third parties will not be able to defeat our security and
improperly collect, access, steal, or modify your information. Although we will
do our best to protect your personal information, transmission of personal
information to and from our Services is at your own risk. You should only
access the Services within a secure environment.
7. WHAT ARE YOUR PRIVACY
RIGHTS?
In Short: In some regions, such as the European Economic Area
(EEA), United Kingdom (UK), and Canada, you have rights that allow you greater
access to and control over your personal information. You may review,
change, or terminate your account at any time.
In some regions (like the
EEA, UK, and Canada), you have certain rights under applicable data protection
laws. These may include the right (i) to request
access and obtain a copy of your personal information, (ii) to request
rectification or erasure; (iii) to restrict the processing of your personal
information; and (iv) if applicable, to data portability. In certain
circumstances, you may also have the right to object to the processing of your
personal information. You can make such a request by contacting us by using the
contact details provided in the section HOW CAN
YOU CONTACT US ABOUT THIS NOTICE? below.
We will consider and act upon any
request in accordance with applicable data protection laws.
If you are
located in the EEA or UK and you believe we are unlawfully processing
your personal information, you also have the right to complain to your local
data protection supervisory authority. You can find their contact details
here: https://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
If you are located in
Switzerland, the contact details for the data protection authorities are
available here: https://www.edoeb.admin.ch/edoeb/en/home.html.
Withdrawing your
consent: If we are
relying on your consent to process your personal information, which may be
express and/or implied consent depending on the applicable law, you have
the right to withdraw your consent at any time. You can withdraw your consent
at any time by contacting us by using the contact details provided in the
section "HOW CAN
YOU CONTACT US ABOUT THIS NOTICE?" below .
However, please note that this
will not affect the lawfulness of the processing before its withdrawal,
nor when applicable law allows, will it affect the processing of your
personal information conducted in reliance on lawful processing grounds other
than consent.
Account Information
If you would at any time like to
review or change the information in your account or terminate your account, you
can:
Upon your
request to terminate your account, we will deactivate or delete your account
and information from our active databases. However, we may retain some
information in our files to prevent fraud, troubleshoot problems, assist with
any investigations, enforce our legal terms and/or comply with applicable legal
requirements.
If you have questions or comments
about your privacy rights, you may email us at info@codicent.com .
8. CONTROLS FOR DO-NOT-TRACK
FEATURES
Most web browsers and some mobile
operating systems and mobile applications include a Do-Not-Track
("DNT") feature or setting you can activate to signal your privacy
preference not to have data about your online browsing activities monitored and
collected. At this stage no uniform technology standard for recognizing and
implementing DNT signals has been finalized. As such, we do not currently
respond to DNT browser signals or any other mechanism that automatically
communicates your choice not to be tracked online. If a standard for online
tracking is adopted that we must follow in the future, we will inform you about
that practice in a revised version of this privacy notice.
9. DO CALIFORNIA RESIDENTS
HAVE SPECIFIC PRIVACY RIGHTS?
In Short: Yes, if you are a resident of California, you are granted
specific rights regarding access to your personal information.
California Civil Code Section
1798.83, also known as the "Shine The Light" law, permits our users
who are California residents to request and obtain from us, once a year and
free of charge, information about categories of personal information (if any)
we disclosed to third parties for direct marketing purposes and the names and
addresses of all third parties with which we shared personal information in the
immediately preceding calendar year. If you are a California resident and would
like to make such a request, please submit your request in writing to us using
the contact information provided below.
If you are under 18 years of age,
reside in California, and have a registered account with Services, you have the
right to request removal of unwanted data that you publicly post on the
Services. To request removal of such data, please contact us using the contact
information provided below and include the email address associated with your
account and a statement that you reside in California. We will make sure the
data is not publicly displayed on the Services, but please be aware that the
data may not be completely or comprehensively removed from all our systems
(e.g., backups, etc.).
10. DO WE MAKE UPDATES TO THIS
NOTICE?
In Short: Yes, we will update this notice as necessary to stay compliant
with relevant laws.
We may update this privacy notice
from time to time. The updated version will be indicated by an updated
"Revised" date and the updated version will be effective as soon as
it is accessible. If we make material changes to this privacy notice, we may
notify you either by prominently posting a notice of such changes or by
directly sending you a notification. We encourage you to review this privacy
notice frequently to be informed of how we are protecting your information.
11. HOW CAN YOU CONTACT US
ABOUT THIS NOTICE?
If you have questions or comments
about this notice, you may email us at info@codicent.com or by
post to:
Codicent
Inside AB
Eklanda Ang 124
Molndal, Vastra Gotaland,
43159
Sweden
12. HOW CAN YOU REVIEW,
UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
Based on the applicable laws of
your country, you may have the right to request access to the personal
information we collect from you, change that information, or delete it in some
circumstances. To request to review, update, or delete your personal information,
please submit a request form by clicking here .
This privacy policy was created
using Termly's Privacy Policy Generator.